Privacy Policy

Last Updated: 1/1/2026

Public Oath (“Public Oath,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with us in any way. By accessing or using our website or services, you agree to the terms of this Privacy Policy.

Public Oath dispatches remote online and mobile notaries and fingerprint technicians, processes documents for apostille, translates documents, and sells supplies to notary contractors. Public Oath is not a law firm and does not provide legal advice.

1. Information We Collect

A. Information You Provide

We may collect personal information that you voluntarily provide when you:

  • Request a notary, mobile notary, RON session, apostille, translation, or fingerprinting service
  • Create an account or submit an intake form
  • Upload documents for processing
  • Make a purchase (including notary supply orders)
  • Contact customer support
  • Join our notary network

This may include:

  • Full name
  • Email address
  • Phone number
  • Mailing address
  • Government-issued identification (for identity verification where required by law)
  • Payment information (processed securely by third-party payment processors; we do not store full card numbers)
  • Documents you upload for notarization, apostille, translation, or other services

B. Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Cookies and tracking technologies
  • Usage analytics (pages visited, time spent, referring links)

C. Notary Contractor Information

If you register as an independent contractor, we may also collect:

  • Notary commission and expiration
  • E&O insurance
  • Background check information
  • W-9 or tax information
  • Payment details for payouts

2. How We Use Your Information

We use the information we collect to:

  • Provide and fulfill requested services
  • Verify identity for notarial compliance and anti-fraud requirements
  • Dispatch mobile notaries, RON notaries, fingerprint technicians, or document couriers
  • Process apostilles and translations
  • Communicate with you about your order or appointment
  • Improve website performance and user experience
  • Send administrative updates, invoices, and receipts
  • Manage contractor profiles and payments
  • Comply with state, federal, and international regulations

We do not use your personal documents for training AI systems.

3. How We Share Your Information

We may share information with:

A. Service Providers and Vendors

Trusted third parties who help us operate our business, such as:

  • Mobile and remote notaries
  • Fingerprint technicians
  • Translation partners
  • Apostille couriers
  • Payment processors
  • Document shipping carriers
  • IT, analytics, and hosting services

These parties are only given the information necessary to perform their role.

B. Government Agencies

We may disclose information if required by:

  • Subpoena or court order
  • State or federal notary compliance laws
  • Apostille processing authorities
  • Fraud prevention or identity verification requirements

C. Business Transfers

If Public Oath is merged, sold, or reorganized, your information may be transferred as part of the transaction.

We never sell your personal information.

4. Cookies and Tracking Technologies

We may use cookies, pixels, and analytics tools (such as Google Analytics) to improve website functionality and understand user behavior. You can modify cookie settings through your browser.

5. Data Security

We implement commercially reasonable administrative, technical, and physical measures to protect your information. However, no data transmission over the internet is completely secure.

Uploaded documents are encrypted in transit and at rest. Access is restricted to authorized personnel and contractors who need the information to perform their service.

6. Data Retention

We retain information as long as necessary to:

  • Complete your requested services
  • Comply with state notary recordkeeping laws
  • Maintain business records
  • Resolve disputes

Notaries may be required by law to retain journals or copies of documents under state-specific regulations.

7. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access your personal information
  • Request correction
  • Request deletion (subject to legal retention requirements)
  • Opt out of certain communications
  • Request a copy of the data we hold

If you are in California, you may have additional rights under the CCPA.

To submit a request, contact us at: info@publicoath.com

8. Children’s Privacy

Public Oath does not knowingly collect information from individuals under 18. If you believe a minor has provided information, contact us so we can delete it.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for their privacy practices.

10. No Legal Advice

Public Oath is not a law firm. Nothing on our website or in our communications should be interpreted as legal advice. You should consult an attorney for legal questions.

11. Changes to This Privacy Policy

We may update this Privacy Policy at any time. Updates will be posted with a new “Last Updated” date. Continued use of our site indicates acceptance of changes.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, contact us:

Public Oath
Email: info@publicoath.com
Website: www.publicoath.com